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Vantage Workforce

AI that knows your company.

AI Chat Bot answers your team's questions from the policies, pages, and announcements already in your workspace. AI Automations runs the follow-up when something happens at work, and Ask AI does a job across your tools once you approve its plan. And six more tools draft schedules, courses, forms, posts, reports, and boards. Every answer shows where it came from, and nothing changes without a person's say.

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Free for teams of up to 10 people

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Fewer repeat questions
How many sick days, where the SDS binder is, when payday falls. Answered in chat, without a manager in the loop.
Follow-up that runs itself
Cover a no-show, nudge an overdue course, remind a manager about a waiting request. Automations run on their own, and pay or hours steps wait for a person.
Private stays private
Every AI tool works with the same permissions as the person using it. A page limited to managers stays limited to managers.

Ask the company anything. Get the answer in seconds.

AI Chat Bot answers your team's questions in chat, using only what your workspace already holds: the knowledge base, intranet pages, announcements, the documents you choose, and each person's own hours, shifts, and time off. Every answer shows where it came from, and people only get answers from content they are allowed to see. It also takes care of each person's own requests: a day off, an open shift, a swap, their availability, a task, or a support request. It shows the details first and does nothing until they confirm.

AI Chat Bot

  • Your content, nothing else
  • Every answer shows its source
  • Respects who is asking
Explore AI Chat Bot

An example of AI Chat Bot answering questions in chat, such as how many paid sick days an employee gets and where the safety data sheet binder is kept, with a source on each answer, and requesting a day off for the person, shown on a card they confirm before it is sent.

💤

Something happens at work. The next steps run themselves.

AI Automations turns the follow-up your managers do by hand into a tree that runs on its own. Pick what starts it, like a no-show, a missed clock-out, a time off request, a new hire, or a license about to lapse. Then add the steps: messages, tasks, courses, finding cover, waits, and If / else branches, with AI to write the note or make the call. Each run uses the access of whoever published it, and every step is written down. Ask AI is still here for the one-off jobs: say what needs doing, approve the plan, done.

AI Automations

Explore AI Automations
  • A tree you can read
  • Started by the work itself
  • Your access, on the record

The slow parts of the week, drafted.

Six more tools inside the hubs you already use, each one leaving a person with the final say.

The whole week, scheduled in seconds.

Tell AI Scheduling what the week needs and it fills every open shift from your team's availability, roles, time off, and hour limits. You review the draft, move what you want, and publish.

AI Scheduling

📅
Starts from what you already have
Positions, locations, availability, approved time off, and weekly hour limits are already in Vantage. The schedule is built from them, not from a form you fill in first.
Fair by default
Hours are spread evenly, requested days off are kept, and nobody is scheduled past their weekly limit.
A draft, not a decision
Nothing is published until a manager says so. Drag any shift to change it, then publish like any other week.

What you can do.

  • Fills open shifts from availability, roles, and locations
  • Keeps approved time off and requested days off
  • Keeps everyone under their weekly hour limit
  • Spreads hours evenly across the team
  • Copies last week's pattern when you ask for it
  • Flags any shift it could not fill and says why
  • Lands as a draft you can edit before publishing
  • Works with the shift swaps and open shifts your team already uses

AI Scheduling questions.

No. It builds a draft. A manager reviews it, changes anything they want, and publishes it.

The shift stays open and is flagged with the reason, such as nobody available with that position on that day. You can post it as an open shift for the team to claim.

Yes. Approved time off and requested days off from the Time Off tool are kept when the week is built.

From a topic to a course in one step.

Describe what you want people to learn and Course Creator builds the course: short modules, a quiz, and a time estimate. Edit anything, add your own videos and documents, and assign it by location or department.

Course Creator

🎓
Written for your people
Plain language, split into short modules that fit into a break. Paste your own procedure and the course is built from that.
A quiz that checks it landed
Questions are written from the module content, with answers you can change before anyone takes it.
Yours to edit
Change the wording, reorder modules, drop in your own video, then assign it like any other course.

What you can do.

  • Builds a course from a topic or a pasted document
  • Short modules in plain language
  • Quiz questions written from the content, with editable answers
  • Estimated time on every module
  • Add your own videos, documents, and links
  • Assign by location or department, required or optional
  • Tracks progress like any other course
  • Rewrites a module in a different tone or reading level

Course Creator questions.

Yes. Paste or attach a procedure, a policy, or a manufacturer's guide and the course is built from that instead of from general knowledge.

Only if you tell them. A course is published under your workspace like any other, after you have reviewed it.

No. It writes the first draft in a minute. Your people decide what is right for your company and correct the rest.

Say it. The form writes it.

On site, with gloves on or hands full, people tap the microphone and talk. Voice Forms turns what they said into the right fields on the form, ready to check and submit.

Voice Forms

✅
  • Hands stay freeA cleaner in a stairwell or a technician under a machine does not type. They talk, and the form fills in.
  • The right words in the right fieldsWhat was said is sorted into the form's own fields: area, supplies, issues, follow-up. Numbers become numbers.
  • Check before you sendThe transcript sits next to the form. Fix a word and the field updates. Nothing is submitted until the person taps Submit.

What you can do.

  • Tap the microphone on any form and speak
  • Spoken words sorted into the form's own fields
  • Numbers, dates, and yes or no answers filled in correctly
  • The transcript kept with the submission
  • Works in the languages your team speaks
  • Photos and signatures still added by hand
  • Records offline and fills the form in when the phone reconnects
  • Every submission reviewed by the person before it is sent

Voice Forms questions.

No. It listens only while the microphone button is held, and the recording is used only to fill in that form.

The transcript and the fields are both editable before the form is submitted. Fix the word and the field updates.

Any form built with Forms & Checklists. Nothing about the form needs to change.

Write the update once. Clearly.

Type what you mean in a few rough lines and AI Writing turns it into a clear announcement with a title, the right tone, and nothing missing. Translate it for the people who read in another language, then send.

AI Writing

✨
From notes to a post
Half sentences become a finished update with a title, a clear ask, and the date.
The tone you choose
Friendly, direct, or formal. Make it shorter or longer with one tap.
Every language on the team
Translate an announcement or a chat message before you send it, so people read it in their own language.

What you can do.

  • Turns rough notes into a finished announcement
  • Suggests a title
  • Friendly, direct, or formal tone
  • Shorter or longer with one tap
  • Translation into the languages your team reads
  • Translates incoming chat messages on request
  • Points out a missing date, place, or ask
  • You edit and send; nothing goes out on its own

AI Writing questions.

No. It writes a draft in the editor. You read it, change what you like, and send it yourself.

Spanish, French, Portuguese, and most other languages your team reads. Ask us about a specific one.

No label is added. The announcement goes out from you, the same as any other.

Ask for the report. Get the breakdown.

Ask in plain language for hours, overtime, attendance, time off, or task completion and AI Reports builds the report: the numbers, a chart, and a breakdown by location, person, or week. Every figure comes from your own records, and you can open any number to see the entries behind it.

AI Reports

📊
Reports without a report builder
Type the question the way you would ask a colleague. No filters to set up and no columns to pick.
The breakdown, not just the total
Every report splits the figure by location, person, position, or week, and compares it with the period before.
Numbers you can trace
Each figure links to the time entries, shifts, or submissions behind it, so a manager can check any number in one tap.

What you can do.

  • Ask for any report in plain language
  • Hours, overtime, attendance, time off, forms, and tasks
  • Survey results by location and department, with the comments summed up
  • Breakdown by location, person, position, or week
  • A chart and a written summary with every report
  • Open any number to see the entries behind it
  • Compare with last week, last month, or last year
  • Save a report and have it sent every Monday
  • Export to CSV or PDF

AI Reports questions.

From your workspace's own records: the time clock, the schedule, forms, tasks, and time off. Nothing is estimated.

Only the roles you allow. Managers see their own team and locations; owners and admins see everything.

The figures are counted the same way a report builder would count them, so they match the records. The written summary is generated from those figures and shows them, so you can check every sentence against the numbers.

Tell it what next week needs. It builds the board.

Describe the work in plain language and AI Boards drafts the items, puts them in the right group, and assigns each one to the right person based on the task, their department, their skills, and how full their week already is. Every assignment comes with the reason. You review, adjust, and publish.

AI Boards

✅
The right person, with the reason
Each item shows why that person: the department, a certification, or the lightest week. Change any assignment with one click.
It knows your board
It reads the groups, columns, and history you already have, so new items land in the right group with the columns your board uses.
Nothing goes out unreviewed
The draft sits on the board until you publish. Automations and notifications wait until you do.

What you can do.

  • Build a week, a phase, or a whole board from a sentence or a checklist
  • Assign by department, role, skills, and certifications on people's profiles
  • Balance the load across people and locations, with everyone's hours in view
  • Fill in due dates and priorities from what you asked for
  • A note on every item explaining the choice
  • Rebalance a week when someone is out or a due date moves
  • Turn a recurring checklist into next week's items on its own
  • Ask in plain language to move, split, or reassign items

AI Boards questions.

It matches each item to people by department, role, skills, and certifications on their profile, then by how full their week already is and where they work. The note on each item shows the reason, and you can change any assignment before publishing.

No. Items that need a certification only go to people who hold it. If nobody qualifies, the item stays unassigned with a note saying why.

Only when you ask it to. Building next week adds a draft. Rebalancing a week changes assignments and shows each change for you to accept or undo.

Careful by design.

An assistant your team can rely on, and one your managers can stand behind.

  • A source on every answer

    People can open the article or page behind a reply, and managers can check the bot is right.

  • The same permissions as the asker

    The bot only answers from content the person could open themselves. Manager-only pages stay manager-only.

  • Your content trains no one

    What you add is used only to answer your own team. It is never used to train models for Vantage or anyone else.

  • A person is one tap away

    When the answer is not there, the bot says so and offers to send the question to a Support desk.

Two add-ons. You choose who.

AI Chat Bot is for everyone: answers about the company and the work, plus Voice Forms, at $3 per person a month. AI Automations is for the people who run the team: automations, Ask AI, and the AI tools, at $10 per person a month. Both are paid on top of any plan. Billed monthly, no contract.

Add-on

AI Chat Bot

Answers about the company and the work, plus Voice Forms, for everyone you choose.

$3per person a month

Includes 300 questions a person a month, shared by your team. Choose who gets it. Paid on top of any plan.

Billed monthly. No contract.

See pricing
  • For everyone

    Anyone you switch it on for can ask about the company and their own work, and answer a form by voice.

  • Answers with sources

    AI Chat Bot answers from your own pages, policies, and records, and links the source it used.

  • 300 questions a person

    Each month, pooled for the whole team, so a busy week for one person is covered by the rest. It resets on the 1st, and admins see what is left.

  • Works with any plan

    Paid on top of any plan, at the same price on one hub, two, or All-in-one.

Add-on

AI Automations

Automations, Ask AI, and the AI tools, for the people who run the team. Build what runs when something happens at work, or ask for a job in plain words and approve the plan.

$10per person a month

Includes 100 AI actions a person a month, shared by your team. Automations with no AI step don't count. Choose who gets it. Paid on top of any plan.

Billed monthly. No contract.

See pricing
  • AI Automations
  • AI Scheduling
  • Course Creator
  • AI Writing
  • AI Reports
  • AI Boards

Five hubs. Same app.

Every AI tool works from the people, places, and content your hubs already hold, so every hub you use makes them more useful.

  • Operations

    Run the day.

    Build the schedule, track hours as they happen, and know the work got done. Time clock, scheduling, forms, tasks, sheets, and docs work together so nothing has to be typed twice.

    Time Clock, Scheduling, Calendar, Forms & Checklists, Tasks, Sheets, Docs, PDF

    Explore Operations
  • Communications

    Keep everyone in the loop.

    Replace the group texts, the long email chains, and the break room bulletin board. Chat, announcements, surveys, a knowledge base, a custom intranet, a directory, events, and a support desk give your team one place to hear from you, reach each other, and ask for help.

    Team Chat, Announcements, Surveys, Knowledge Base, Directory, Events, Support

    Explore Communications
  • HR

    Take care of your people.

    From a new hire's first day to their fifth anniversary. Profiles, an org chart, documents, onboarding, training, time off, recognition, and rewards live alongside the schedule, so your records match what actually happened.

    Onboarding, Employee Profiles, Org Chart, Documents, Training, Time Off, Recognition, Rewards

    Explore HR
  • Marketing

    Bring customers in.

    Plan a month of social posts for every page and every location, send them for approval, and publish on schedule. The same people, roles, and locations your team already uses run the marketing too, so the manager at each site sees their posts and nothing else. Email campaigns and automations go to each location's own customer list the same way.

    Social Planner, Email

    Explore Marketing
  • Payroll

    Pay your people.

    Full-service payroll, coming to Vantage. Approved timesheets, pay rates, and time off flow into each pay run, payroll taxes are worked out, filed, and paid for you, and people get paid by direct deposit or check. A 401(k), workers' comp, and benefits can be added, each one optional and off until you turn it on.

    Coming soon: Payroll, 401(k), Workers' Comp, Benefits

    Explore Payroll

Answers for your team, and a hand with the work.

Create a workspace, add your policies and pages, and turn AI on for the people who need it.

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Free for teams of up to 10 people

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Free for 10 peopleEvery tool in all four hubs

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