Subprocessors
- Last updated
- October 21, 2026
Contents
A subprocessor is a company we use that processes our customers’ data for us. Each one is bound by a contract to protect it and to use it only to provide its part of Vantage Workforce.
1.Active subprocessors
- Purpose
- Hosting for the website and app, the database, file storage, sign-in, server functions, live presence, push notifications, secrets, and logs.
- Data
- All Customer Data, account details, device push addresses, request logs.
- Where
- United States (us-central1, Iowa)
- Purpose
- The language models behind Company Bot, AI Automations, AI Scheduling, Course Creator, and summaries.
- Data
- What a person asks and the workspace information that feature needs, as our AI Transparency page lists. Not used to train Google's models.
- Where
- United States (us-central1, Iowa)
- Purpose
- The map and place search admins use to draw a job site's fence.
- Data
- The map area and the address an admin searches for. Punch locations are not sent.
- Where
- Global
- Purpose
- GIF, sticker, animated text, and clip search, and those files, in Team Chat.
- Data
- The words typed into its search, which goes from the person's browser to GIPHY with the browser's IP address, and which results were seen, clicked, and sent. No names, emails, or messages.
- Where
- United States
2.Built but not switched on yet
These are part of the Service but receive no customer data until we switch them on. We will give notice under Section 4 before they do.
- Purpose
- Payroll, when a workspace turns on the Payroll hub: running pay, paying employees and contractors, and calculating, filing, and paying payroll taxes. Check also provides payroll services to the employer directly, under its own terms.
- Data
- For the people being paid: name, home address, Social Security number, date of birth, bank details, pay and hours, tax withholding choices, and tax forms. For the employer: company, tax registration, and bank details.
- Where
- United States
- Purpose
- Email: invitations, notices, and the Email tool's campaigns, plus delivery and unsubscribe tracking.
- Data
- Recipient names and addresses, the email content, and delivery events.
- Where
- United States
- Purpose
- Card payments and invoices for paid plans.
- Data
- Billing contact, plan, and card details (entered directly with Stripe).
- Where
- United States
3.Services a workspace connects
These are not our subprocessors. They receive information only when a workspace or a member chooses to connect them, as an instruction from the customer, and their own terms apply. Each connection can be switched off by an admin and disconnected by the person who made it.
The optional add-ons for Payroll (a 401(k), workers’ compensation insurance, and benefits) are provided by licensed third-party partners. They receive information only when a workspace turns one on, and their own terms apply.
- Google (Calendar, Meet, Drive, Business Profile, YouTube): calendar events, meetings, shared files, social posts.
- Microsoft (Teams, Outlook, OneDrive, SharePoint): calendar events, meetings, shared files.
- Zoom: meetings started from chat.
- GitHub: link previews and actions on pull requests.
- DocuSign: files sent for signature.
- Canva: designs imported into chat, posts, and emails.
- Meta, LinkedIn, X, TikTok, Pinterest: posts and their numbers from Social Planner.
- Vantage Recruiter: job listings, applicants, messages, and offers in Recruiting.
- AI assistants you connect: what the person who connects one allows it to read or do.
4.How we tell you about changes
We give at least fourteen (14) days’ notice before a new subprocessor begins to process Customer Data, on this page, in our change history, and by email to workspace owners. A customer may object in writing to [email protected] on reasonable data protection grounds; if we cannot resolve the objection, the customer may end the affected service without penalty, as our Data Processing Agreement sets out.
5.Questions
For copies of our subprocessors’ terms, transfer documents, or a vendor questionnaire, write to [email protected].